Microsoft Azure Active Directory (AD) is a cloud identity and access management solution for managing your employees' identities securely and effectively. By integrating your Beaconstac account with Azure AD, you can automatically create Digital Business Cards (DBC) for your employees as soon as they enroll in your organization. For example, if you want to generate DBCs for ten employees who recently joined your organization, you can easily create and distribute DBCs for all the employees simultaneously.
Prerequisites
Beaconstac's Enterprise plan with admin privileges.
Azure AD active account with administrator privileges.
Configure Digital Business Card Template
Create and configure your DBC template
Sign in to your Beaconstac account.
Click Integrations in the left menu, then click Active Directory.
Click Manage Configuration.
Under the Branding tab, add your logo by dragging or browsing the file.
Set the Font and Title Font Size that fits your brand and pick the colors that match your brand.
In the Layout tab, select a layout for your DBC.
In the Settings tab, you can directly download the DBC upon scanning the QR code and send DBC through Google, or Apple Wallet Passes automatically to the employees.
In the QR Code template tab, you can either choose an existing template or create a new QR Code template by clicking Create a template.
Click Save changes.
Integrate your Beaconstac account with Azure AD
Get your Beaconstac account's API Key and Tenant URL
Sign in to your Beaconstac account.
Click Integrations in the left menu, then click Active Directory.
Copy YOUR API KEY and Tenant URL.
Add your Beaconstac account to Azure AD
Now, sign in to your Azure Active Directory account, then click Enterprise applications.
Click New application in the All applications tab.
Click Create your own application.
Name the app "Beaconstac", then select Integrate any other application you don't find in the gallery (Non-gallery).
Click Create.
Configure Azure AD to integrate with Beaconstac
Click Provisioning under the Manage section in the left menu.
Click Get started.
Choose Automatic for the Provisioning Mode.
Paste the copied Tenant URL and YOUR API KEY in the Tenant URL and Secret Token fields, respectively.
Click Test Connection.
Wait until the connection is tested successfully, then click Save in the top-left corner.
Test your AD integration
Go back to the Enterprise applications, then click "Beaconstac". Click Provisioning under the Manage section in the left menu.
Click Edit provisioning.
Expand the Mappings option, then disable Provision Azure Active Directory Groups. Click Save, then again click Save in the pop-up that appears.
Go back to Provisioning. Expand the Settings option, then choose the Scope of the provisioning either for all users and groups or only for the assigned users. We recommend to select Sync-only assigned users and groups to implement the provisioning among a small pool of users to check whether the integration is successful. For testing purposes, you can assign it to one user alone and check whether a DBC is created for them in the Beaconstac dashboard QR codes view. To assign the app to a specific user:
Click Save in the top-left corner to save the settings you have done so far. Go back to the app's page by clicking Beaconstac | Provisioning, then click Users and groups under the Manage section in the left menu.
Click Add user/group, then click User. Select a user for whom you want to test the DBC creation.
Click Select, then click Assign.
5. Toggle the Provisioning Status to On, then click Save in the top-left corner.
Note: Please note that it will take about 40 minutes to create DBCs for the new employees who are being added to Azure AD. To know when your account has been last synced with Azure AD, go back to your Beaconstac dashboard. Go to Integrations, then click Active Directory. You can view the time and date of the last sync.
Once done, you can view the Digital Business Card created for your employees, listed in the QR codes menu.
Frequently asked questions
How to update an existing Digital Business Card?
If you update an employee's details in Microsoft Azure AD, such as their email or phone number, it will automatically be reflected in their digital business cards once the Azure AD gets synced with Beaconstac. Please note the sync happens every 40 minutes after an update. The time and date of the sync can be checked by Beaconstac's administrator on the Connect with Active Directory page in the Integrations menu.
What happens when I remove an employee from my organization's Azure AD account?
Beaconstac will delete the Digital Business Card of a user once they are deleted from Azure AD permanently.
Can I make changes to the Digital Business Card Template configuration?
Yes. Any changes made to the DBC template will only update the new employees. Existing employees will not be updated with any new changes.