Introducing Asset library - a single repository to store, standardize, manage and share digital assets such as logos, pdf files, and media files within your organization or across the enterprise.
How to create an asset library in Beaconstac
Step 1: Navigate to the Asset Library Menu
Click on the ‘Add New Folder’ button on the top right.
(i) Creating a folder
Enter a unique folder name. Ensure that the name does not clash with the names of existing folders. Next, select the ‘Create Folder’ button.
Your new folder will now appear in the ‘Asset Library’ tab.
(ii) Creating a shared folder (enterprise plan only)
As an admin in an organization, you can choose to share folders with editors across the organization.
NOTE - A folder created by an admin is by default shared with admins across the organization. A folder created by an editor is, in effect, a private folder and cannot be shared across the organization.
To get started, select the 'Add new folder' button under the 'Asset Library' tab and enter the name of your new folder. To create a shared folder, turn the switch on. You will be asked to pick from two options - Everyone and Organization.
Select ‘Everyone’ if you’re looking to share your folder with users across your enterprise.
If you’re looking to share your folder specifically with users that share your organization level, select ‘My Organization’.
Once you’ve made your selection, hit the ‘Create folder’ button.
Your folder will now appear in the ‘Asset Library’ tab with a blue icon, signifying it is a shared folder.
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NOTE - Folders can only be shared by admins and owners.
NOTE - You can share a folder with editors across the organization at any time by clicking on the folder and selecting the Sharing option from the in-folder menu.
How to add files to a folder
Step 1 - Open the folder and click on the ‘Upload Files’ button.
Step 2 - Select the files you wish to upload from your computer and hit the upload button.
NOTE - You can now bulk upload files to your folders.
Your files will now be a part of your new folder. You can use these files to spice up your QR Codes, restaurant menus, landing pages, etc.
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How to access folders when creating QR Codes
You can use the folder for any image, PDF, audio, or video that you will need when creating a new QR Code.
Say you want to create a custom QR Code with a logo.
When creating your QR Code, you will be given the option to add a logo.
Select the ‘Choose file’ option.
In the window that appears, you will find all the folders you have in your asset library.
If you haven’t uploaded the required file yet, you can do so by clicking the "Choose a file" button. If you have already uploaded the file, simply locate it in the folder, and you’re done!
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Understanding pre-built folders in Beaconstac
When you open the folder tab for the first time, you’ll find that two folders have already been created for you - ‘Uncategorized’ and ‘Logos’.
Any digital assets that you had previously uploaded will be transferred automatically to the ‘Uncategorized’ folder, ensuring that you do not lose any data in the update.
However, any files uploaded as part of your QR Code’s logo will be saved under the ‘Logos’ folder automatically.
When creating a new QR Code, you might find yourself uploading files directly during the customization steps.
If these files are uploaded as QR Code logos, they will be stored in the ‘Logos’ folder.
If the files are not uploaded as QR Code logos, you will find them in the ‘Uncategorized’ folder.
Bulk operations in folders
Besides uploading files in bulk, you can carry out a host of bulk operations to better organize your folders.
(i) Deleting files in bulk
If you’re looking to delete certain files from your folder, simply select them using the checkboxes on the left, and press the ‘Delete’ button in the top right.
If none of the checkboxes are selected, all the files within that folder will be selected by default and will be deleted permanently.
(ii) Moving files in bulk
You can also choose to move certain files to other folders. Simply select the files using the checkboxes and press the ‘Move’ button on the top right.
Select the destination folder, and your files will be moved in a flash.
Just like with the delete option, if none of the checkboxes are selected, all the files within the folder will be selected by default and moved to the destination folder.
(iii) Using filters for bulk actions
Filters make it easier to locate files within your folder.
You can filter files by name or by file type.
Once you’ve applied a filter, you can choose to delete or move all the files that match the filter. You can also use the checkboxes to ensure that only the required files from that file type are moved or deleted from the folder.
Ready to take your QR Code campaign to the next level? Discover greater capabilities with Beaconstac's enterprise plan.
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