Whether you are hosting an event and want attendees to have a personalized QR Code or want customers to visit your various landing pages, creating QR codes manually one by one is tedious. 

To save time and effort, you can now create QR codes in bulk. 

Here's what you need to do:

Step 1: Select QR Type

Login to your Beaconstac dashboard and click on the ‘QR Codes’ button in the left panel.

Select ‘Bulk Upload’.

You can now select between creating static or dynamic QR Codes in bulk. You can also select from a variety of use cases for your QR Code. For this example, we’ll create a batch of dynamic QR Codes, linked to different web pages.

Step 2: Upload QR Code data

After selecting the type of QR Codes you wish to create, you will need to upload the data for your QR Codes. You can do this using a spreadsheet with the details for your QR Codes in a format that follows Beaconstac’s pre-defined template. If you haven’t already downloaded our template, click on the download button as highlighted.

This will prompt a download of our template in .csv and .xlsx formats.

Upon opening the downloaded file, you will see the following spreadsheet.

This is our template for bulk QR Code creation. It consists of three columns:

  1. Name - Fill this field with the name you would like to give each QR Code. This will help you better organize and manage your QR Code campaign. This is a mandatory field.

  2. Website URL - Fill this field with the URL you wish to link your QR Code to. This is a mandatory field and must be filled for the proper functioning of your QR Code.

  3. Frame text - This field defines the text that will be displayed on the frame of your QR Code, as applicable.

On leaving the frame text field blank, the default value for frame text (specified in the QR Code template) will be applied. This default value can be altered in the customization screen, as will be shown in the coming steps.

For QR Codes without frames, this field is not relevant and can be left empty.

Alter this template to suit your needs - add more rows, give your QR codes names, add the relevant URLs, alter frame text, etc.

Once the required alterations have been made, head back to the bulk upload page and upload your spreadsheet in the ‘Upload your data’ section. Note that the spreadsheet needs to be in .csv or .xlsx format.

Step 3: Customize QR Code design

Change the color of the QR Code, add a logo of your choice, alter the eyes and the pattern, etc. The design you create will be applied to the entire batch.

Step 4: Assign a label to your batch

Once you’re happy with your QR Code design, click the finish button. You will now be asked to assign a label to your batch. This will help you better manage your new batch of QR Codes in the future. Once you’ve assigned the label, select ‘Apply’.

Step 5: Submit a request for bulk QR Code creation

You will now be notified that your QR code creation process has begun

You will receive a notification via email, once your QR Codes are ready.

NOTE - For a batch size of 100 - 500 QR Codes, the creation process can take upto a minute.

For a batch size of 1,000 - 2,000 QR Codes, the creation process can take upto four minutes.

Correcting errors in QR Code data

With an incredible amount of data going into each bulk QR Code creation request, we wanted to make it easier for you to correct any errors before the creation process begins.

When uploading your data in spreadsheet form in Step 2, you will be notified of any errors or missing values detected in the same window.

You can edit the entries within the same page by clicking on the red pencil next to each error. Once you’ve corrected the errors, select Revalidate. If you want to continue with the values on the screen, click Skip. This will cause any rows with errors to be skipped in the QR Code creation process.

NOTE - For cases where more than 20 errors are detected, the spreadsheet will not be displayed on the screen. In such cases, you will have to open the spreadsheet in an editor and rectify errors manually.

How many QR codes can you create with the bulk upload feature?

Depending on the Beaconstac plan that you have subscribed to, the number of QR codes you can create will vary:

Dynamic QR Codes

Plan

Plan limit

Batch size limit

Trial

3

Up to 3

Starter

3

Up to 3

Lite

50

Up to 50

Pro

250

Up to 250

Plus

500

Up to 1,000

Enterprise

Custom

Up to 2,000

NOTE - QR codes requested in multiple batches cannot exceed the available QR codes limit for relevant accounts.

Static QR Codes

Plan

Plan limit*

Batch size limit

Trial

Unlimited*

Up to 100

Starter

Unlimited*

Up to 100

Lite

Unlimited*

Up to 100

Pro

Unlimited*

Up to 1,000

Plus

Unlimited*

Up to 1,000

Enterprise

Unlimited*

Up to 2,000

* You can request an increase to this limit by sending an email to our support team (support@beaconstac.com) explaining your need for more than 10,000 static QR codes in your account.

Read next: Bulk operations for QR Codes

Related to this article: QR Code templates | How to use labels with QR Codes | Advanced QR Code download option


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